PTA Minutes - November 2024

PTA Minutes - November 2024

Hybrid Meeting

Old Business

  1. Salsa Family Lesson Event: 20 families attended the first evening, and 40 families attended the second. We received $106 in donations.
  2. Election Day Concessions: We started the sale at 8:00 AM.  We were more successful when we moved outside the building. Thank you to the volunteers who helped us in this event.  Next time we will consider having the bake sale only if/when weather permits

New Business

  1. NYC Reads Initiative Potluck: Scheduled for December 12th, 2024, in the evening. We are looking for parent volunteers.

Budget Report

  1. - We have $3,977 in the bank after the events last month. 
  2. - The interim budget report will be available by the end of December. You may contact the PTA board for any questions on expenditures at any time.

PTA Meeting Schedule Vote

  1. We asked the members to take a vote on the time and day the general membership meeting should be held.  We had previously taken a vote on our WhatsApp group. Today’s results are as follows:
    1. In-person: 12 votes for Hybrid Friday mornings
    2. 2 votes for Virtual Wednesday evening
    3. Virtual: 0 votes for Hybrid Friday mornings, 3 votes for Virtual Wednesday evenings

Meeting Reminders

  1. Stay updated on meetings and events through:
    1. P.S. 199Q calendar and website
    2. Paper notices/flyers
    3. WhatsApp group notifications

Q&A:

  • A parent asked how much was made on the election bake sale:
    • We spent $154.37 on 2 receipts and made $166.75.  We clarified that even when it looks like we only made $12 we have drinks and snacks left from this event that could be used or sold at future events
  • A parent complained about the hybrid meeting not properly publicized and that the link/login info was not available in advance.
    • Carmen said that the login info not being on time was a mistake on her part because of technical difficulties . Going forward, we will ensure that the Zoom link/meeting login information is shared in a timely manner.
  • A parent asked about the results and when we would have the next meeting
    • UPDATE: We acknowledge the WhatsApp poll results and will hold our December meeting virtually.  We want to give parents who cannot attend in the morning the chance to join a meeting and see the turnout at the attendance. Tentative date: Wednesday, December 11th, 2024, at 6:00 PM. This change was notified on the Whatsapp group on November 17th.
    • Results on the Whatsapp group:  Virtual: 13 votes for Virtual Wednesday at 6:00 PM  2 votes for Hybrid Friday at 8:30 AM
  • Thank you!

PTA Board